Data & Document Management Controller (Property & FM)

SSE has big ambitions to be a leading energy company in a low carbon world. Following our commitment to invest £20.5 billion in low carbon projects to 2027, we have significant growth plans and are well on our way to achieving our ambition to build a world that's more sustainable and inclusive for you, your family, the community you live in and for generations to come.

Join us on our journey to net zero and help us power change.

About the Role

Base Location: Flexible, however our preference is that you will be based in one of our key UK sites, which includes but is not limited to:- Glasgow, Perth, Aberdeen, Inverness, Reading, and Havant.

Salary: £41,583 - £48,296 + a range of benefits to support your finances, wellbeing and family.

Working Pattern: Permanent | Full Time | Flexible First options available

The Property & Facilities Management (P&FM) Data & Document Management Controller is responsible for designing, implementing, and maintaining document management systems and processes within the property and facilities management group. This role involves developing and managing metadata structures, ensuring data integrity, and providing technical support to users.

- Document Management System Development: Design, develop, and implement document management systems that align with the department's needs and industry best practices.

- Be responsible for Data Management and Governance, acting as the subject matter expert for Property and FM. Providing technical support to users regarding document management systems and processes.

- Identify opportunities for process improvement within the document and data management workflows. Develop and implement strategies to streamline processes and reduce manual tasks.

- Data Collection and Analysis: Collect and analyse data from various sources (e.g., property management systems, facility management software, devices, CAFM/IWMS). Utilise data analysis techniques (e.g., statistical analysis, data mining) to identify risks, trends, patterns, and correlations.

- Develop and maintain data dashboards and reports to visualise key performance indicators.

What do I need?

To be considered for this role, we would love you to have:

- Bachelor's degree in computer science, information technology, or a related field.

- Strong understanding of document management principles and best practices.

- Experience with document management software (e.g., SharePoint, Documentum, OpenText).

- Proficiency in Microsoft packages (Word, Excel, Viso, PowerPoint, Power BI, Power Automate & Power apps) as well as extensive experience in data modelling, metadata development, and data governance.

- Strong understanding of GDPR legislation and cyber security legislation.

About our Business

At SSE, we own more than 500 property assets and several thousand land assets, which are located across the length and breadth of the UK and Ireland. Our Procurement & Commercial, Property and Facilities Management teams are responsible for helping the business to procure services and materials in a timely and cost-effective way, and for ensuring SSE offers a safe, modern, fit-for-purpose property portfolio. We work right across the SSE Group, ensuring our businesses gets the best possible service and value from our supplier network, as well as ensuring all service providers are compliant and continue to meet contractual obligations and business need.

What's in it for you?

We offer an excellent package with 34 days annual leave entitlement. Enhanced maternity/paternity leave, discounted healthcare, salary sacrifice car leasing and much more, view our full benefits package on our careers site.

As an equal opportunity employer we encourage diversity and are committed to creating an inclusive environment for all employees. We encourage applicants from all protected characteristics and commit to providing any reasonable adjustments you need during the application, assessment and upon joining SSE. Search for 'Inclusion & Diversity at SSE' to find out more.

What happens now?

All applications should be made online, and I'll be back in touch after the vacancy closing date to let you know the outcome.

If you would like to discuss any working flexibly requirements or adjustments you may require throughout the recruitment and selection process, please contact Francesca on francesca.palmer@sse.com / 01738 344763.

Before commencing your role with SSE, you'll need to complete our pre-employment screening process. This will consist of a criminality and credit check.

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